Employment verification letter sample and example is shared here. This letter is also known as a letter of employment or a proof of income letter. This letter is commonly used when it comes to give a proof of employment or income. There are many instances in life where a person needs to give a proof of his or her employment and incomes such as landlord may ask you to provide this letter, or a bank may ask you for this letter in order to keep a check on your employment history.

This letter is written by a current or previous employer. As a individual person if you need this letter for any reason then you can request your employer to write one for you. On this page, you can see an Employment verification letter sample and example that comes in handy when it comes to writing such letters.

What is an Employment Verification Letter?

As mentioned above that this letter is written by a current or past employer. The purpose of this letter is to confirm that an employee is working or worked at a company. With the help of this letter, one can keep a check on the individual’s current and past employment history.

This letter is usually requested by landlords, mortgage lenders, government authority when it is essential to see the person’s employment history. As an individual, you have all the rights to request for this letter from your current or past employer.

The following information is included in a standard verification of employment form

  • Employment start date
  • Employee name
  • Job title
  • Salary
  • Annual bonus amount
  • Employment end-date (if necessary)

Important Note: Many people get confused with the different names that are used for this letter. Please note that this letter is commonly know as Proof of Employment Letter, Income Verification Letter, Salary Verification Letter, Employment Confirmation Letter, Work Verification Letter.

Employment Verification for Current Employee

Name
Job Title
Company Name
Address
City, State Zip Code

Date

Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is written to verify that __________ {employee’s name} is working at __________ {company’s name} at a job position of __________ {mention position} since __________ {start date}.

Just in case, if any employment or salary related information is required about __________ {employee’s name} then feel free to contact me at __________ {phone number} or __________ {email address.}

Sincerely,

(Handwritten Signature)

{Your Name}

Employment Verification for Past Employee

Name
Job Title
Company Name
Address
City, State Zip Code

Date

Name of Person Requesting Verification
Job Title
Company Name
Address
City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to confirm that __________ {name of individual} was employed at __________ {company’s name} as a __________ {job position} in the department of at an annual salary of __________.

__________ {name of individual} has been employed with us from __________ {start date} to __________ {end date}. During this period of employment, he or she has worked great with discipline and sincerity.

Please let me know if you have any question regarding __________ {name of individual} employment. I can be reached via phone at or by email at __________.

Sincerely,

(Handwritten Signature)

{Your Name}

Who needs this letter?

As an individual you may be asked to provide a letter of employment verification while applying for a loan, buying or renting a property, etc. If you are an employer then you may be asked to write such letters more often, therefore, it’s better to have a letter template at place where you need to only enter few details about employee and a letter is ready. An employer or manager does not have enough time to write such letter from scratch this is where the use of sample letter comes in. All you need to do is download the sample letter and use it whenever required.

In such letters, make sure to add your contact details as well so that the letter recipient knows how to contact you, in case any additional employment information is needed.

Conclusion

Now you know what is an employment verification letter, what information is there, what’s the use, and how to write it. Check out the sample letter and example on this page to see how an actual verification letter looks like. Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. As an employee, you can request your HR department or employer to write this letter for you.

Writing such letters is simple and easy and most of the employers won’t hesitate to write them unless you have a bad relationship with them. For more useful letters, calendars, and templates, you need to keep checking this site.